BUILDING & EQUIPMENT MAINTENANCE SOFTWARE · CAFM / CMMS
Stop running your buildings from memory.
BauXel keeps track of your buildings and every asset inside them (the HVAC, pumps, elevators, boilers, fire systems) with all their work orders and inspections in one place. Your team fixes things faster, and you can always prove the work was done.
It replaces the spreadsheets, inboxes, and filing cabinets you run maintenance on today, and turns the daily struggle into a system your whole team actually uses, across every site you manage.
Trusted by teams that keep buildings running
THE PROBLEM
You're good at putting out fires. That's exactly the problem.
You keep everything running. Patching, improvising, remembering which pump is about to go. And because you always fix it in time, nobody upstairs ever sees how close to the edge you’re operating. So the budget for prevention never comes, and the cycle tightens.
Meanwhile the record of it all lives in five spreadsheets, three inboxes, a filing cabinet, and one technician’s head. Then an auditor asks for a document you can’t find. Or your best person leaves and takes half the knowledge with them.
It isn’t a discipline problem. It’s a tooling problem. No spreadsheet can be the single source of truth for a portfolio of buildings and the hundreds of assets inside them. You can feel them breaking as you add sites.
WHAT YOU GET
Everything you need, built for buildings.
See every building
Real-time view of every building, asset and open job. Interactive floor plans: pin the boiler, the AHU, the elevator, tap it, see its full history.
Cut the admin
Voice-memo work orders, photo-capture assets, AI ticket summaries. Up to 50% less busywork, done at the equipment.
Audit-ready by default
Standardized checklists, digital signatures and photo evidence on every job. Ready before the inspector arrives.
Preventive, not reactive
Plan maintenance down to the individual asset, with automated schedules, reminders and QR/NFC scan-to-access.
One platform. Total control.
Join the teams who replaced spreadsheets and clipboards with one system their technicians actually use.
ONE SYSTEM, EVERY LANGUAGE
Everyone works in their own language, automatically.
🇬🇧
English
Work order
Rooftop HVAC — Unit 3
● Open
🇩🇪
Deutsch
Arbeitsauftrag
Rooftop HVAC — Unit 3
● Offen
🇫🇷
Français
Ordre de travail
Rooftop HVAC — Unit 3
● Ouvert
🇵🇱
Polski
Zlecenie
Rooftop HVAC — Unit 3
● Otwarte
189
buildings managed on BauXel
52%
less admin time reported
2 wks
average onboarding, live not stuck
2397
work orders logged from the field last month
WHO IT'S FOR
Too big for a spreadsheet. Not ready for a two-year enterprise rollout.
Built for teams running 10+ buildings and under 500 work orders a month. Big enough that spreadsheets hurt, small enough to move fast. In-house teams, and FM service providers managing multiple clients.
Whatever kind of buildings you keep running, and all the equipment inside them.
Offices
Schools
Plants
Warehouse
Housing
Retail
HOW IT WORKS
From first report to proof, fully in one place.
BauXel brings work orders, assets, inspections and proof into one clean workflow.
01 · LOG THE JOB IN SECONDS
Open work orders unified instantly.
Snap the equipment nameplate or speak a voice memo. The asset and work order fill themselves in.
02 · DISPATCH
The right job to the right person.
Assign in-house or to a subcontractor, with everything they need on their phone.
03 · PROVE
Every job, logged and signed.
Checklists, signatures and photos build an audit trail as the work happens.
From the first report to the proof. One platform. Zero paperwork.
TESTIMONIALS
Trusted by the teams who keep buildings running.
Real results from teams who switched to BauXel.
“We used to dread audits. Now the record is already there, signed and time-stamped. The last inspection took thirty minutes, not three days.”
Head of Facilities
Epson America · 40 buildings
“I can see every building from one screen. I know what is breaking before my boss does, and I can finally show what my team holds together every single day.”
Maintenance Manager
Cintas · 22 buildings
“My technicians actually use it. Voice memo in, photo of the nameplate, done. No training day, no clipboards. That’s exactly the simplicity we were looking for.”
Estates Director
Specsavers · 60 buildings
“We manage buildings for dozens of clients. Multi-site reporting and SLA proof in one place is exactly what we needed. Client reporting now takes a fraction of the time.”
FM Service Provider
ISS Facility Services · 120+ buildings
Real teams. Real buildings. One platform. Every asset.
PRICING
Pricing designed to scale with your portfolio.
Pay per person, not per building or asset. Reporters and contractors are always free – no per-asset fees, no minimum term.
00 · REPORTER & CONTRACTOR
$0
/mo · excl. VAT
The people who report problems and the people who fix them from outside never cost you a licence.
- Report by scanning a QR — no login, no app
- Attach photos to the report
- Follow the status of their own reports
- Receive jobs by email — no licence, no login
01 · TECHNICIAN
$19
/mo · excl. VAT
For everyone doing the work.
- Own work queue on mobile, with priorities and due dates
- Complete work orders with photos, notes and time
- Scan an asset QR — the full record opens on the spot
- Interactive floor plans: see exactly where the problem is
- Asset register with hierarchy, documents and manuals
- AI nameplate reading — photograph a plate, the fields fill in
- Record condition-based measurements on site
- Checklists and inspection protocols
- Comment and collaborate on any job
02 · MANAGER
$79
/mo · excl. VAT · Most popular
For whoever plans, assigns and answers for the buildings.
- Everything a technician can do
- One inbox for every report, from every channel
- Assign work to your own staff or to contractors
- Preventive maintenance with auto-repeating intervals
- Custom SLA
- Yearly maintenance calendar — everything at a glance
- Condition-based measurement plans and trends
- Upload floor plans and pin your assets on them
- PDF proof of work, exported in one click
- Dashboards and reports
- Users, roles and permissions
03 · ENTERPRISE
Custom
For portfolios and FM providers serving several clients at once.
- Everything in Manager, at volume seat rates
- Multi-client separation for FM providers
- Single sign-on
- Dedicated onboarding and data structuring
- 3D scan capture → floor plans → asset register
- Migration from your existing system
Start with one building. Scale when your team is ready. No setup fees. No unnecessary complexity.
FAQ
Frequently asked questions.
SUPPORT
Need a custom answer?
Talk to us about your buildings, your assets, your compliance needs, and the languages your teams work in.
Import your existing asset list in bulk and you can be running the same week. Most teams are fully live in one to three months. It is cloud-based, so there is no server and no IT project.
That is the fear that sinks most rollouts, so we built for the technician first. Mobile, QR scan, voice memo, photograph the nameplate. No training day. If it is more work than the clipboard was, they will not touch it.
No. AI removes the typing, not the judgment. Every suggestion stays visible for you to confirm or change. You decide what becomes a work order. Humans stay in control, always.
Yes. Role-based access, a full audit log, and digital signatures with photo evidence on every job. The proof exists before the inspector asks for it.
Yes. Many teams start with a single building or one crew, then expand across the whole portfolio, adding preventive maintenance, compliance and reporting as they go.
SEE IT IN THE FIELD
Where the work actually happens.
Real photos from your buildings and crews go here swap in your own.
Scan on site
Voice memo
Floor plan
Signed off
READY TO MOVE FASTER
Get control of your buildings with BauXel.
Every work order, asset and inspection in one platform your whole team actually uses. Book a 30-minute demo and see it on your own buildings.